Technology/COVID19/RemoteLearning/Students

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Revision as of 13:19, 1 September 2020 by Admin (talk | contribs) (Account Setup)

Technology Orientation

Below you'll find various guides on technology at the Art Academy of Cincinnati, including how to setup your school account and how to access various software and services. Please use these guides as references during your tenure at the school. If you have questions regarding any of this material, please fill out a help ticket using the link in the far left-hand column.

Account Setup

First things first, you can't do much at the school, technology-wise, without setting up your account. You will receive an account setup document that includes your username, which is typically your first name with a period and then your last name (i.e. bob.jones) as well a temporary password. Use those credentials to log in to https://password.artacademy.edu and enroll in the password self-service that will allow you to reset your own password should you forget it. This is the only location you can reset your password, no where else. During the enrollment process, you'll be required to answer to security questions which you'll use should you have to reset your password. If you forget the answers to your security questions, you'll have to fill out a help ticket.





Office365

The school provides all students, faculty, and staff with a Microsoft Office365 account which includes the installation of the full Office suite on up to five different devices. In addition, online versions of the most popular Office programs are available through a web browser. All of this can be accessed by going to office.com or by clicking on the “Webmail” link at the bottom of the AAC website homepage.

Microsoft also has training for just about all aspects of Office365 as well and can be accessed by going to the Microsoft Office365 Training Website


Group Emailing

If you'd prefer to use email as your main means of teaching remotely, there is a convenient way to email your entire class right from Outlook. The video below describes the process in more detail. Also of note, this method of emailing can be performed either from the web browser version of Outlook, or from the standalone Outlook application you can install on your own computer; the steps are identical.

Microsoft Outlook Training


Forms

Forms is one of many services offered through Office365. Forms can be beneficial if you think you'll be doing quizzes or tests that rely on multiple choice or short/long written answers. Instead of creating a Word document or PDF with all of your questions and sending that out, you can simply make an online form instead and receive submissions from students that way. Even if you don't want to send them a direct link to a form, you can create a form that can be used in other ways, such as the template for an assignment in the Teams application (more information about that process can be found in the "Teams" section). All AAC users can create and share forms as part of your Office365 license.

Microsoft Forms Training


OneNote

OneNote can be seen as an online class notebook, one that contains a "shared" space, and a "private" space for notes and documents. The shared spaces take the form of collaborative and distributive in that students can either collaborate on one document or whiteboard, or they can simply collect handouts or other pertinent documents on their own via a "read-only" library. Private spaces give students their own personal notebook to work within, that only they and their instructors have access to. Instructors can also add material to a student's personal notebook if more precise, granular needs are required. There are very few limits as to what type of digital material you can add to a notebook, including audio recordings, links to online videos, etc.

Microsoft OneNote Training



OneDrive

OneDrive is the cloud storage service of Office365. All AAC users have 5TB (terabytes) of online storage, which is an ample amount of storage that typically exceeds the storage capacity of most laptops or desktops. You may store any type of (legal) files you like in your OneDrive storage, and only you have access to those files unless you share them out using the various supported sharing methods. Please bear in mind, OneDrive synchronizes your storage amongst all your devices, so if you delete something on one device, it will delete it from all devices. If you accidentally delete something and need to restore it, you'll need to access the web version of OneDrive to access the "Recycling Bin". More information can be found in the link below.

OneDrive Training Videos

Teams

Teams is a communication and collaboration service that can enable you to remotely communicate with either one or several people at one time. It also integrates with other various services of Office365, such as cloud storage and office, as well as forms and Outlook calendars. There are also 3rd-party software manufacturers that have create integrations that work with Teams, so you can often times link those services to a Team so a user doesn't need to leave the application to perform certain actions. Teams can be seen as a successor to Skype/Lync, as well as other legacy chat platforms such as AOL Instant Messenger and Microsoft Messenger. Teams also allows users to call each other with voice and video capabilities, so there is less need of maintaining a list of cellphone numbers. So long as you are using Teams on a device that has either a microphone (for audio calling) or a camera (for video calling), you'll be able to communicate remotely with others using those methods. Every class at the Art Academy has a Team, and each team can be divided up into what are referred to as "Channels". However, you can organize your Team however you see fit. Instructors are considered the "Owners" of their respective Team, and can remove or add students or components as they see fit. These may be best fit for many of you with regard to working with student remotely.

Microsoft has a nice page for instructor-led teaching using Teams that can be found at the link below.

Microsoft Teams Instructor-led Training

Otherwise, I've created some how-to videos as well which can be found following the link below.

Teams Training Videos


Student Remote Learning Tools


Student Registration and SONIS Guide

More coming soon!