Difference between revisions of "Technology/COVID19/RemoteLearning/Students"

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== <sub><b>Account Setup</b></sub> ==
 
== <sub><b>Account Setup</b></sub> ==
First things first, you can't do much at the school, technology-wise, without setting up your account.  You will receive an account setup document that includes your username, which is typically your first name with a period and then your last name (i.e. bob.jones) as well a temporary password.  Use those credentials to log in to [https://password.artacademy.edu]
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First things first, you can't do much at the school, technology-wise, without setting up your account.  You will receive an account setup document that includes your username, which is typically your first name with a period and then your last name (i.e. bob.jones) as well a temporary password.  Use those credentials to log in to [https://password.artacademy.edu https://password.artacademy.edu]
 
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Revision as of 13:06, 1 September 2020

Technology Orientation

Below you'll find various guides on technology at the Art Academy of Cincinnati, including how to setup your school account and how to access various software and services. Please use these guides as references during your tenure at the school. If you have questions regarding any of this material, please fill out a help ticket using the link in the far left-hand column.

Account Setup

First things first, you can't do much at the school, technology-wise, without setting up your account. You will receive an account setup document that includes your username, which is typically your first name with a period and then your last name (i.e. bob.jones) as well a temporary password. Use those credentials to log in to https://password.artacademy.edu

Email

Communication via email is a well documented and used process. The benefit of email is the AAC's use of a global address list in which you can find any student, faculty, or staff member. In addition, you can also email classes or groups as a whole (more on that in the "Office365" section) which would accommodate the need to send information to several people at once. Emailing also adds the benefit of attachments for file dissemination and reception and calendaring to better organize important or specific due dates and events. However, email can also become unwieldy in the event you have multiple classes with several students, all of whom will be emailing you directly. Your inbox may become "saturated" and difficult to manage. In addition, there are size limitations to attachments that may make sending/receiving files difficult or impossible. These factors should be considered when deciding to use this method, but would be a viable solution for some.

If you choose to use email, you are required to use your school account, not a personal one. You can access your school email by logging in to Office365 at office.com. If you've forgotten your password, you can reset it using the "Password Reset" link in the left hand column of this site.

SONIS

SONIS actually has some capabilities for online learning. While the scope of what SONIS is capable of is outside this help website, there is a faculty manual that will assist you should you decide to use it as your method of distance teaching. You can find the old, but still useful SONIS manual using the link below. In addition, the Registrar Director Alex Siebert has put together a very nice and concise how-to for faculty, and that can be found using the other link below as well. Should you have any questions or issues with SONIS, you can contact Alex either by phone at 513-562-8749 or by email at [email protected]

SONIS Manual

Registrar's Guide

Office365

Office365 is a subscription service offered by Microsoft that encompasses email, cloud storage, and the office suite, all of which can be accessed either through a web browser or by software installed locally on a computer or mobile device. The AAC supplies all students, faculty, and staff Office365 licenses at no cost. To access Office365, you can simply navigate to office.com using any web browser of your choosing on any device that supports an internet connection. You may also find Microsoft's Office365 help videos useful for either training or reference. Those can be found at the link above the video.

Microsoft Office365 Training


Group Emailing

If you'd prefer to use email as your main means of teaching remotely, there is a convenient way to email your entire class right from Outlook. The video below describes the process in more detail. Also of note, this method of emailing can be performed either from the web browser version of Outlook, or from the standalone Outlook application you can install on your own computer; the steps are identical.

Microsoft Outlook Training


Forms

Forms is one of many services offered through Office365. Forms can be beneficial if you think you'll be doing quizzes or tests that rely on multiple choice or short/long written answers. Instead of creating a Word document or PDF with all of your questions and sending that out, you can simply make an online form instead and receive submissions from students that way. Even if you don't want to send them a direct link to a form, you can create a form that can be used in other ways, such as the template for an assignment in the Teams application (more information about that process can be found in the "Teams" section). All AAC users can create and share forms as part of your Office365 license.

Microsoft Forms Training


OneNote

OneNote can be seen as an online class notebook, one that contains a "shared" space, and a "private" space for notes and documents. The shared spaces take the form of collaborative and distributive in that students can either collaborate on one document or whiteboard, or they can simply collect handouts or other pertinent documents on their own via a "read-only" library. Private spaces give students their own personal notebook to work within, that only they and their instructors have access to. Instructors can also add material to a student's personal notebook if more precise, granular needs are required. There are very few limits as to what type of digital material you can add to a notebook, including audio recordings, links to online videos, etc.

Microsoft OneNote Training



OneDrive

OneDrive is the cloud storage service of Office365. All AAC users have 5TB (terabytes) of online storage, which is an ample amount of storage that typically exceeds the storage capacity of most laptops or desktops. You may store any type of (legal) files you like in your OneDrive storage, and only you have access to those files unless you share them out using the various supported sharing methods. Please bear in mind, OneDrive synchronizes your storage amongst all your devices, so if you delete something on one device, it will delete it from all devices. If you accidentally delete something and need to restore it, you'll need to access the web version of OneDrive to access the "Recycling Bin". More information can be found in the link below.

OneDrive Training Videos

Teams

Teams is a communication and collaboration service that can enable you to remotely communicate with either one or several people at one time. It also integrates with other various services of Office365, such as cloud storage and office, as well as forms and Outlook calendars. There are also 3rd-party software manufacturers that have create integrations that work with Teams, so you can often times link those services to a Team so a user doesn't need to leave the application to perform certain actions. Teams can be seen as a successor to Skype/Lync, as well as other legacy chat platforms such as AOL Instant Messenger and Microsoft Messenger. Teams also allows users to call each other with voice and video capabilities, so there is less need of maintaining a list of cellphone numbers. So long as you are using Teams on a device that has either a microphone (for audio calling) or a camera (for video calling), you'll be able to communicate remotely with others using those methods. Every class at the Art Academy has a Team, and each team can be divided up into what are referred to as "Channels". However, you can organize your Team however you see fit. Instructors are considered the "Owners" of their respective Team, and can remove or add students or components as they see fit. These may be best fit for many of you with regard to working with student remotely.

Microsoft has a nice page for instructor-led teaching using Teams that can be found at the link below.

Microsoft Teams Instructor-led Training

Otherwise, I've created some how-to videos as well which can be found following the link below.

Teams Training Videos


Student Remote Learning Tools


Student Registration and SONIS Guide

More coming soon!