Difference between revisions of "Technology/COVID19/RemoteLearning/Students"

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== Technology Orientation ==
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= <b>Technology Orientation</b> =
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Below you'll find various guides on technology at the Art Academy of Cincinnati, including how to setup your school account and how to access various software and services.  Please use these guides as references during your tenure at the school.  If you have questions regarding any of this material, please fill out a help ticket using the link in the far left-hand column.
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== <b>Account Setup</b> ==
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First things first, you can't do much at the school, technology-wise, without setting up your account.  You will receive an account setup document that includes your username, which is typically your first name with a period and then your last name (i.e. bob.jones) as well a temporary password.  Use those credentials to log in to [https://password.artacademy.edu https://password.artacademy.edu] and enroll in the password self-service that will allow you to reset your own password should you forget it.  <b>This is the only location you can reset your password, no where else.</b>  During the enrollment process, you'll be required to answer to security questions which you'll use should you have to reset your password.  If you forget the answers to your security questions, you'll have to fill out a help ticket.
 
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== <sub><b>Account Setup</b></sub> ==
 
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First things first, you can't do much at the school, technology-wise, without setting up your account.  You will receive an account setup document that includes your username, which is typically your first name with a period and then your last name (i.e. bob.jones) as well a temporary password.  Use those credentials to log in to [https://password.artacademy.edu https://password.artacademy.edu]
 
 
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<youtube>https://youtu.be/M7qBYCgYGdE</youtube>
 
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== <sub><b>Email</b></sub> ==
 
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Communication via email is a well documented and used process.  The benefit of email is the AAC's use of a global address list in which you can find any student, faculty, or staff member.  In addition, you can also email classes or groups as a whole (more on that in the "Office365" section) which would accommodate the need to send information to several people at once.  Emailing also adds the benefit of attachments for file dissemination and reception and calendaring to better organize important or specific due dates and events.  However, email can also become unwieldy in the event you have multiple classes with several students, all of whom will be emailing you directly.  Your inbox may become "saturated" and difficult to manage.  In addition, there are size limitations to attachments that may make sending/receiving files difficult or impossible.  These factors should be considered when deciding to use this method, but would be a viable solution for some.
 
 
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<youtube>https://youtu.be/OMnBsE8u94U</youtube>
 
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If you choose to use email, <b>you are required to use your school account</b>, not a personal one.  You can access your school email by logging in to Office365 at [https://www.office.com office.com].  If you've forgotten your password, you can reset it using the "Password Reset" link in the left hand column of this site.
 
 
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== <b>Office365</b> ==
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The school provides all students, faculty, and staff with a Microsoft Office365 account which includes the installation of the full Office suite on up to five different devices.  In addition, online versions of the most popular Office programs are available through a web browser.  All of this can be accessed by going to [https://www.office.com office.com] or by clicking on the “Webmail” link at the bottom of the AAC website homepage.
 
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== <sub><b>SONIS</b></sub> ==
 
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SONIS actually has some capabilities for online learning.  While the scope of what SONIS is capable of is outside this help website, there is a faculty manual that will assist you should you decide to use it as your method of distance teaching.  You can find the old, but still useful SONIS manual using the link below.  In addition, the Registrar Director Alex Siebert has put together a very nice and concise how-to for faculty, and that can be found using the other link below as well.  Should you have any questions or issues with SONIS, you can contact Alex either by phone at 513-562-8749 or by email at [mailto:[email protected] [email protected]]
 
 
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Microsoft also has training for just about all aspects of Office365 as well and can be accessed by going to the [https://support.office.com/en-us/office-training-center Microsoft Office365 Training Website]
 
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[https://help.artacademy.edu/images/1/14/FacultyHandbook.pdf SONIS Manual]
 
 
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<YouTube>https://youtu.be/pwEBzuFVbXQ</YouTube>
 
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[https://help.artacademy.edu/images/8/80/Sonis_3.2_for_Faculty.pdf Registrar's Guide]
 
  
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== <sub><b>Office365</b></sub> ==
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=== <sub><b>OneNote</b></sub> ===
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Office365 is a subscription service offered by Microsoft that encompasses email, cloud storage, and the office suite, all of which can be accessed either through a web browser or by software installed locally on a computer or mobile device.  The AAC supplies all students, faculty, and staff Office365 licenses at no cost.  To access Office365, you can simply navigate to [https://www.office.com office.com] using any web browser of your choosing on any device that supports an internet connection.  You may also find Microsoft's Office365 help videos useful for either training or reference.  Those can be found at the link above the video.
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OneNote can be seen as an online class notebook, one that contains a "shared" space, and a "private" space for notes and documents.  The shared spaces take the form of collaborative and distributive in that you can either collaborate on one document or whiteboard, or you can simply grab handouts or other pertinent documents on your own via a "read-only" library.  Private spaces give you your own personal notebook to work within, that only you and your instructors have access to.  Instructors can also add material to a student's personal notebook if more precise, granular needs are required.  There are very few limits as to what type of digital material you can add to a notebook, including audio recordings, links to online videos, etc.
 
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[https://support.office.com/en-us/office-training-center Microsoft Office365 Training]
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[https://support.office.com/en-us/article/onenote-video-training-1c983b65-42f6-42c1-ab61-235aae5d0115?wt.mc_id=otc_home Microsoft OneNote Training]
 
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<YouTube>https://youtu.be/pwEBzuFVbXQ</YouTube>
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<YouTube>https://youtu.be/T1-Q2Bx3hE4</youtube>
 
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=== <sub><b>Group Emailing</b></sub> ===
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<YouTube>https://youtu.be/WSy7RJokLQg</youtube>
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If you'd prefer to use email as your main means of teaching remotely, there is a convenient way to email your entire class right from Outlook.  The video below describes the process in more detail.  Also of note, this method of emailing can be performed either from the web browser version of Outlook, or from the standalone Outlook application you can install on your own computer; the steps are identical.
 
 
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=== <sub><b>OneDrive</b></sub> ===
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OneDrive is the cloud storage service of Office365.  All AAC users have 5TB (terabytes) of online storage, which is an ample amount of storage that typically exceeds the storage capacity of most laptops or desktops.  You may store any type of (legal) files you like in your OneDrive storage, and only you have access to those files unless you share them out using the various supported sharing methods.  Please bear in mind, OneDrive synchronizes your storage among all your devices, so if you delete something on one device, it will delete it from all devices.  If you accidentally delete something and need to restore it, you'll need to access the web version of OneDrive to access the "Recycling Bin".  More information can be found in the link and videos below.
 
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[https://support.office.com/en-us/article/outlook-training-8a5b816d-9052-4190-a5eb-494512343cca?wt.mc_id=otc_home Microsoft Outlook Training]
 
 
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[https://help.artacademy.edu/index.php/Technology/COVID19/RemoteLearning/Faculty/OneDrive OneDrive Training Videos]
 
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<youtube>https://youtu.be/p4KEB66KC1w</youtube>
 
 
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=== <sub><b>Forms</b></sub> ===
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=== <sub><b>Teams</b></sub> ===
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Forms is one of many services offered through Office365.  Forms can be beneficial if you think you'll be doing quizzes or tests that rely on multiple choice or short/long written answers.  Instead of creating a Word document or PDF with all of your questions and sending that out, you can simply make an online form instead and receive submissions from students that way.  Even if you don't want to send them a direct link to a form, you can create a form that can be used in other ways, such as the template for an assignment in the Teams application (more information about that process can be found in the "Teams" section).  All AAC users can create and share forms as part of your Office365 license.
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Microsoft Teams is a tool all faculty, students, and staff can use to communicate and collaborate with your fellow peers at the AAC.  Use of Teams for class purposes is completely up to the instructor; they may or may not use it.  But students are free to use it to communicate and collaborate with their peers as much as they want or need.  Teams allows a class to discuss topics in a “chat room” type environment, or an instructor can chat one-to-one with a student in a more private, secure manner.  Teams also integrates with Office365 cloud storage services OneDrive and Sharepoint to create a cloud-based repository for class files (such as syllabi, reading, or demonstration materials) that allows students to retrieve these materials as needed.  The “Assignments” section of Teams enables instructors to create quizzes, tests, or other types of assignments that require students to turn in material for grading purposes.  For more information on Office365 and Teams, you can go to Microsoft’s support page by going to support.office.com. (Or click here)
 
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[https://support.office.com/en-us/article/sign-in-to-microsoft-forms-620daa7a-3e03-4013-8f92-5cce86210ef6 Microsoft Forms Training]
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[https://help.artacademy.edu/index.php/Technology/Orientation/TeamsTraining Teams Training]
 
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<youtube>https://youtu.be/ibdd4vMFB44</youtube>
 
 
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=== <sub><b>OneNote</b></sub> ===
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== <b>Adobe Creative Cloud</b> ==
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OneNote can be seen as an online class notebook, one that contains a "shared" space, and a "private" space for notes and documents.  The shared spaces take the form of collaborative and distributive in that students can either collaborate on one document or whiteboard, or they can simply collect handouts or other pertinent documents on their own via a "read-only" library.  Private spaces give students their own personal notebook to work within, that only they and their instructors have access to.  Instructors can also add material to a student's personal notebook if more precise, granular needs are required.  There are very few limits as to what type of digital material you can add to a notebook, including audio recordings, links to online videos, etc.
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So long as you are enrolled at the Art Academy, you have access to Creative Cloud.  However, if you take a year(s) off, you may have your license removed until you return to the school.  To access Creative Cloud, you'll simply navigate to [https://www.adobe.com Adobe.com] and sign in with your school email address and password.  After that, you'll want to download the Creative Cloud app itself, not individual applications like Photoshop or Illustrator, that will come later.  Once Creative Cloud is downloaded and installed, you'll want to open it and sign in again with your school email account, and then you can pick and choose which apps you'd like to install.  You can also manage your Adobe cloud storage as well if you'd like to use that as opposed to OneDrive.  All Creative Cloud users receive 250GB of Creative Cloud storage.
 
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[https://support.office.com/en-us/article/onenote-video-training-1c983b65-42f6-42c1-ab61-235aae5d0115?wt.mc_id=otc_home Microsoft OneNote Training]
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There is also a wealth of help and how-to articles at [https://helpx.adobe.com/creative-cloud/tutorials-explore.html?guid=63686750-1562-4284-b2b9-5e1b8d7129ca&product=Creative%20Cloud%20Desktop&product-version=5.4.5.550&mv=product&mv2=accc# helpx.adobe.com] and Creative Cloud training videos on Adobe's site which you can get to at [https://www.adobe.com/products/captivateprime/content-catalog/creative-cloud.html https://www.adobe.com/products/captivateprime/content-catalog/creative-cloud.html]
 
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<YouTube>https://youtu.be/T1-Q2Bx3hE4</youtube>
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<youtube>https://youtu.be/lxLlk71AEBU</youtube>
 
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<YouTube>https://youtu.be/WSy7RJokLQg</youtube>
 
 
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=== <sub><b>OneDrive</b></sub> ===
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== <b>Papercut</b> ==
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OneDrive is the cloud storage service of Office365.  All AAC users have 5TB (terabytes) of online storage, which is an ample amount of storage that typically exceeds the storage capacity of most laptops or desktops.  You may store any type of (legal) files you like in your OneDrive storage, and only you have access to those files unless you share them out using the various supported sharing methods.  Please bear in mind, OneDrive synchronizes your storage amongst all your devices, so if you delete something on one device, it will delete it from all devices.  If you accidentally delete something and need to restore it, you'll need to access the web version of OneDrive to access the "Recycling Bin".  More information can be found in the link below.
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Every person at the AAC has what is called a Papercut account.  Papercut is the service we use to manage printing at the school, and you'll use it to check your account balance as well as add the school printers to your device, and also to submit print jobs to Media Services.  You access Papercut by simply going to [https://aacprint.artacademy.edu papercut.artacademy.edu] and logging in with your username (your email address without the @artacademy.edu at the end) and password.
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[https://help.artacademy.edu/index.php/Technology/COVID19/RemoteLearning/Faculty/OneDrive OneDrive Training Videos]
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<youtube>https://youtu.be/GSu2iGwToR0</youtube>
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=== <sub><b>Teams</b></sub> ===
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== <b>Media Services</b> ==
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Teams is a communication and collaboration service that can enable you to remotely communicate with either one or several people at one time.  It also integrates with other various services of Office365, such as cloud storage and office, as well as forms and Outlook calendars.  There are also 3rd-party software manufacturers that have create integrations that work with Teams, so you can often times link those services to a Team so a user doesn't need to leave the application to perform certain actions.  Teams can be seen as a successor to Skype/Lync, as well as other legacy chat platforms such as AOL Instant Messenger and Microsoft Messenger.  Teams also allows users to call each other with voice and video capabilities, so there is less need of maintaining a list of cellphone numbers.  So long as you are using Teams on a device that has either a microphone (for audio calling) or a camera (for video calling), you'll be able to communicate remotely with others using those methods. Every class at the Art Academy has a Team, and each team can be divided up into what are referred to as "Channels". However, you can organize your Team however you see fit.  Instructors are considered the "Owners" of their respective Team, and can remove or add students or components as they see fit.  These may be best fit for many of you with regard to working with student remotely.
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The school has various types of equipment that's available to check out, including but not limited to:
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*Cameras (both film and digital)
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*Projectors
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*Media Players
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*Audio Gear (microphones, headphones, etc...)
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*Lighting Gear
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*Cables and Adapters
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You access Media Services by simply going to [http://mediaservices.artacademy.edu mediaservices.artacademy.edu] and logging in with your school email address and password.  If you're already logged in to Office365, you will automatically sign in to the site.
 
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Microsoft has a nice page for instructor-led teaching using Teams that can be found at the link below.
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<youtube>https://youtu.be/5CyFQfuo6ME</youtube>
 
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[https://docs.microsoft.com/en-us/microsoftteams/instructor-led-training-teams-landing-page#pivot=tab1&panel=tab1-all Microsoft Teams Instructor-led Training]
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You'll need to fill out an online form located on a tablet in Media Services before checking any equipment out. This form basically says you accept the equipment in it's current condition, and you intend to return the equipment in the same condition at the date you specify.  There are late fees, and we currently take those fees out of your Papercut balance, so late stuff may result in you not being able to print.  If you decide to keep the equipment, your school accounts can be put on hold, and we will also withhold your diploma and transcripts until the equipment is returned.
 
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Otherwise, I've created some how-to videos as well which can be found following the link below.
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<youtube>https://youtu.be/l1v9DowT5y8</youtube>
 
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[https://help.artacademy.edu/index.php/Technology/COVID19/RemoteLearning/Faculty/Teams Teams Training Videos]
 
  
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== <b>Room/Space Reservation</b> ==
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== Student Remote Learning Tools ==
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There are various spaces and studios at the school that you have access to as a student.  Some examples of these spaces are printmaking workstations, darkroom spaces, the wood shop and metal shop, ceramic studio, and many more.  Due to that nature of our current environment with COVID-19, we have to set a occupancy limit to these spaces, and that requires more organization than normal.  To help with this, we setup a website where you can reserve these studios and work spaces yourself.  This will allow all students the ability to more efficiently and safely share these areas of the school.  You access the room reservation system by simply going to [https://rooms.artacademy.edu rooms.artacademy.edu] and logging in with your username (your email address without the @artacademy.edu at the end) and password.
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[https://help.artacademy.edu/index.php/Student_Registration_and_SONIS_Guide#Student_Registration_and_SONIS_Guide Student Registration and SONIS Guide]
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<youtube>https://youtu.be/mLf3AMyWmNw</youtube>
 
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<b>More coming soon!</b>
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== <b>Campus Café</b> ==
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*Campus Café is the school's Registrar system that you will use to register for classes, view your tuition and financial aid status, and check your grades. 
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*You can access it by going to [http://campuscafe.artacademy.edu Campus Café] and clicking on the "Log In With School Email" button, which will take you to Office365 for sign in. 
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*In fact, if you're already logged in to Office365, you will automatically be logged into Campus Café.  How convenient!
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*[https://help.artacademy.edu/index.php/Technology/HowTo/Campus_Cafe Campus Café Guides] will help you learn more about certain features of that site.
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If you have issues logging in to or viewing Campus Café features, please let us know.  You can submit a help ticket via the link in the left-hand column of this help website.

Latest revision as of 15:15, 19 October 2021

Technology Orientation


Account Setup

First things first, you can't do much at the school, technology-wise, without setting up your account. You will receive an account setup document that includes your username, which is typically your first name with a period and then your last name (i.e. bob.jones) as well a temporary password. Use those credentials to log in to https://password.artacademy.edu and enroll in the password self-service that will allow you to reset your own password should you forget it. This is the only location you can reset your password, no where else. During the enrollment process, you'll be required to answer to security questions which you'll use should you have to reset your password. If you forget the answers to your security questions, you'll have to fill out a help ticket.





Office365

The school provides all students, faculty, and staff with a Microsoft Office365 account which includes the installation of the full Office suite on up to five different devices. In addition, online versions of the most popular Office programs are available through a web browser. All of this can be accessed by going to office.com or by clicking on the “Webmail” link at the bottom of the AAC website homepage.

Microsoft also has training for just about all aspects of Office365 as well and can be accessed by going to the Microsoft Office365 Training Website


OneNote

OneNote can be seen as an online class notebook, one that contains a "shared" space, and a "private" space for notes and documents. The shared spaces take the form of collaborative and distributive in that you can either collaborate on one document or whiteboard, or you can simply grab handouts or other pertinent documents on your own via a "read-only" library. Private spaces give you your own personal notebook to work within, that only you and your instructors have access to. Instructors can also add material to a student's personal notebook if more precise, granular needs are required. There are very few limits as to what type of digital material you can add to a notebook, including audio recordings, links to online videos, etc.

Microsoft OneNote Training



OneDrive

OneDrive is the cloud storage service of Office365. All AAC users have 5TB (terabytes) of online storage, which is an ample amount of storage that typically exceeds the storage capacity of most laptops or desktops. You may store any type of (legal) files you like in your OneDrive storage, and only you have access to those files unless you share them out using the various supported sharing methods. Please bear in mind, OneDrive synchronizes your storage among all your devices, so if you delete something on one device, it will delete it from all devices. If you accidentally delete something and need to restore it, you'll need to access the web version of OneDrive to access the "Recycling Bin". More information can be found in the link and videos below.

OneDrive Training Videos

Teams

Microsoft Teams is a tool all faculty, students, and staff can use to communicate and collaborate with your fellow peers at the AAC. Use of Teams for class purposes is completely up to the instructor; they may or may not use it. But students are free to use it to communicate and collaborate with their peers as much as they want or need. Teams allows a class to discuss topics in a “chat room” type environment, or an instructor can chat one-to-one with a student in a more private, secure manner. Teams also integrates with Office365 cloud storage services OneDrive and Sharepoint to create a cloud-based repository for class files (such as syllabi, reading, or demonstration materials) that allows students to retrieve these materials as needed. The “Assignments” section of Teams enables instructors to create quizzes, tests, or other types of assignments that require students to turn in material for grading purposes. For more information on Office365 and Teams, you can go to Microsoft’s support page by going to support.office.com. (Or click here)

Teams Training

Adobe Creative Cloud

So long as you are enrolled at the Art Academy, you have access to Creative Cloud. However, if you take a year(s) off, you may have your license removed until you return to the school. To access Creative Cloud, you'll simply navigate to Adobe.com and sign in with your school email address and password. After that, you'll want to download the Creative Cloud app itself, not individual applications like Photoshop or Illustrator, that will come later. Once Creative Cloud is downloaded and installed, you'll want to open it and sign in again with your school email account, and then you can pick and choose which apps you'd like to install. You can also manage your Adobe cloud storage as well if you'd like to use that as opposed to OneDrive. All Creative Cloud users receive 250GB of Creative Cloud storage.

There is also a wealth of help and how-to articles at helpx.adobe.com and Creative Cloud training videos on Adobe's site which you can get to at https://www.adobe.com/products/captivateprime/content-catalog/creative-cloud.html



Papercut

Every person at the AAC has what is called a Papercut account. Papercut is the service we use to manage printing at the school, and you'll use it to check your account balance as well as add the school printers to your device, and also to submit print jobs to Media Services. You access Papercut by simply going to papercut.artacademy.edu and logging in with your username (your email address without the @artacademy.edu at the end) and password.



Media Services

The school has various types of equipment that's available to check out, including but not limited to:

  • Cameras (both film and digital)
  • Projectors
  • Media Players
  • Audio Gear (microphones, headphones, etc...)
  • Lighting Gear
  • Cables and Adapters

You access Media Services by simply going to mediaservices.artacademy.edu and logging in with your school email address and password. If you're already logged in to Office365, you will automatically sign in to the site.



You'll need to fill out an online form located on a tablet in Media Services before checking any equipment out. This form basically says you accept the equipment in it's current condition, and you intend to return the equipment in the same condition at the date you specify. There are late fees, and we currently take those fees out of your Papercut balance, so late stuff may result in you not being able to print. If you decide to keep the equipment, your school accounts can be put on hold, and we will also withhold your diploma and transcripts until the equipment is returned.



Room/Space Reservation

There are various spaces and studios at the school that you have access to as a student. Some examples of these spaces are printmaking workstations, darkroom spaces, the wood shop and metal shop, ceramic studio, and many more. Due to that nature of our current environment with COVID-19, we have to set a occupancy limit to these spaces, and that requires more organization than normal. To help with this, we setup a website where you can reserve these studios and work spaces yourself. This will allow all students the ability to more efficiently and safely share these areas of the school. You access the room reservation system by simply going to rooms.artacademy.edu and logging in with your username (your email address without the @artacademy.edu at the end) and password.



Campus Café

  • Campus Café is the school's Registrar system that you will use to register for classes, view your tuition and financial aid status, and check your grades.
  • You can access it by going to Campus Café and clicking on the "Log In With School Email" button, which will take you to Office365 for sign in.
  • In fact, if you're already logged in to Office365, you will automatically be logged into Campus Café. How convenient!
  • Campus Café Guides will help you learn more about certain features of that site.

If you have issues logging in to or viewing Campus Café features, please let us know. You can submit a help ticket via the link in the left-hand column of this help website.

Retrieved from "https://help.artacademy.edu/index.php?title=Technology/COVID19/RemoteLearning/Students&oldid=761"