Technology/COVID19/RemoteLearning/Faculty

Faculty Remote Learning Tools and Options

Below you'll find various means and methods of teaching classes remotely. It is important to remember that these are merely tools to accomplish a goal and should not be seen as the only options at your disposal, just recommended ones. It's also important to know that you should only be using Art Academy accounts while instructing to avoid any FERPA compliance issues. You cannot store personal student information in non-school accounts or on personal devices, so avoid using external services like Gmail and Google Drive. More information on FERPA guidelines and what is considered personal student information can be found at:

US Department of Education

Should you need assistance or have questions with regard to how you will setup your classes for remote learning, please contact me directly at [email protected] and we can schedule time for 1-on-1 support. Considering the environment we've found ourselves in, getting your classes setup is the IT Departments top priority. You may also submit help tickets using the link in the left-hand column of this site.

_Texting

This is the simplest form of operation, but also the most limited in scope. As an Instructor, you will be responsible for maintaining a list of all students numbers, so long as they agree to provide them. Texting, while convenient, may also be more cumbersome with regard to sharing and receiving course material and assignments. This is an ill-advised option, but may work depending on your needs and use case. For instance, this may work for small classes with a fairly independent and self-motivated course load.

_Email

Communication via email is a well documented and used process. The benefit of email is the AAC's use of a global address list in which you can find any student, faculty, or staff member. In addition, you can also email classes or groups as a whole (more on that in the "Office365" section) which would accommodate the need to send information to several people at once. Emailing also adds the benefit of attachments for file dissemination and reception and calendaring to better organize important or specific due dates and events. However, email can also become unwieldy in the event you have multiple classes with several students, all of whom will be emailing you directly. Your inbox may become "saturated" and difficult to manage. In addition, there are size limitations to attachments that may make sending/receiving files difficult or impossible. These factors should be considered when deciding to use this method, but would be a viable solution for some.

If you choose to use email, you are required to use your school account, not a personal one. You can access your school email by logging in to Office365 at office.com. If you've forgotten your password, you can reset it using the "Password Reset" link in the left hand column of this site.

_SONIS

SONIS actually has some capabilities for online learning. While the scope of what SONIS is capable of is outside this help site, there is a faculty manual that will assist you should you decide to use it as your method of distance teaching. You can find the manual here. In addition, the Registrar Director Alex Siebert has put together a very nice and concise how-to for faculty, and that can be found here. Should you have any questions or issues with SONIS, you can contact Alex either by phone at 513-562-8749 or by email at [email protected]

_Office365

Office365 is a subscription service offered by Microsoft that encompasses email, cloud storage, and the office suite, all of which can be accessed either through a web browser or by software installed locally on a computer or mobile device. The AAC supplies all students, faculty, and staff Office365 licenses at no cost. To access Office365, you can simply navigate to office.com using any web browser of your choosing on any device that supports an internet connection.

_{Group Emailing}

If you'd prefer to use email as your main means of teaching remotely, there is a convenient way to email your entire class right from Outlook. The video below describes the process in more detail. Also of note, this method of emailing can be performed either from the web browser version of Outlook, or from the standalone Outlook application you can install on your own computer; the steps are identical.

_Forms

Forms is one of many services offered through Office365. Forms can be beneficial if you think you'll be doing quizzes or tests that rely on multiple choice or short/long written answers. Instead of creating a Word document or PDF with all of your questions and sending that out, you can simply make an online form instead and receive submissions from students that way. Even if you don't want to send them a direct link to a form, you can create a form that can be used in other ways, such as the template for an assignment in the Teams application (more information about that process can be found in the "Teams" section). All AAC users can create and share forms as part of your Office365 license.

_OneNote

OneNote can be seen as an online class notebook, one that contains a "shared" space, and a "private" space for notes and documents. The shared spaces take the form of collaborative and distributive in that students can either collaborate on one document or whiteboard, or they can simply collect handouts or other pertinent documents on their own via a "read-only" library. Private spaces give students their own personal notebook to work within, that only they and their instructors have access to. Instructors can also add material to a student's personal notebook if more precise, granular needs are required. There are very few limits as to what type of digital material you can add to a notebook, including audio recordings, links to online videos, etc.

_OneDrive

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OneDrive Training Videos

_Teams

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Teams Training Videos