Technology/COVID19/RemoteLearning/Faculty

From Help

Faculty Remote Learning Tools and Options

Below you'll find various means and methods of teaching classes remotely. It is important to remember that these are merely tools to accomplish a goal and should not be seen as the only options at your disposal, just recommended ones. It's also important to know that you should only be using Art Academy accounts while instructing to avoid any FERPA compliance issues. You cannot store personal student information in non-school accounts or on personal devices, so avoid using external services like Gmail and Google Drive. More information on FERPA guidelines and what is considered personal student information can be found at:

US Department of Education

The Art Academy's very own Dr. Emily Everhart has composed a fantastic guide that might prove useful. It was written for the purpose of the Liberal Arts department, but much of the information can be adapted for your own needs. You can find this guide below.

2020 Distance Learning Guide

Benjamin Cook has created an online "Social Distance Gallery" and you can read about it at this CincyBeat article and find the direct link to the gallery below.

Social Distance Gallery

Microsoft has also taken steps to assist with remote learning. You can visit this website to learn more. In addition, they've created a community to help get your questions answered and connect with Microsoft engineers to accelerate the establishment of remote learning for schools. You can fill out the form below to join that community.

Microsoft Help Community

Lastly, should you need assistance or have questions with regard to how you will setup your classes for remote learning, please contact me directly at kgrizzell@artacademy.edu and we can schedule time for 1-on-1 support. Considering the environment we've found ourselves in, getting your classes setup is the IT Departments top priority. You may also submit help tickets using the link in the left-hand column of this site.

Texting

This is the simplest form of operation, but also the most limited in scope. As an Instructor, you will be responsible for maintaining a list of all students numbers, so long as they agree to provide them. Texting, while convenient, may also be more cumbersome with regard to sharing and receiving course material and assignments. This is an ill-advised option, but may work depending on your needs and use case. For instance, this may work for small classes with a fairly independent and self-motivated course load.

Email

Communication via email is a well documented and used process. The benefit of email is the AAC's use of a global address list in which you can find any student, faculty, or staff member. In addition, you can also email classes or groups as a whole (more on that in the "Office365" section) which would accommodate the need to send information to several people at once. Emailing also adds the benefit of attachments for file dissemination and reception and calendaring to better organize important or specific due dates and events. However, email can also become unwieldy in the event you have multiple classes with several students, all of whom will be emailing you directly. Your inbox may become "saturated" and difficult to manage. In addition, there are size limitations to attachments that may make sending/receiving files difficult or impossible. These factors should be considered when deciding to use this method, but would be a viable solution for some.

If you choose to use email, you are required to use your school account, not a personal one. You can access your school email by logging in to Office365 at office.com. If you've forgotten your password, you can reset it using the "Password Reset" link in the left hand column of this site.

SONIS

SONIS actually has some capabilities for online learning. While the scope of what SONIS is capable of is outside this help website, there is a faculty manual that will assist you should you decide to use it as your method of distance teaching. You can find the old, but still useful SONIS manual using the link below. In addition, the Registrar Director Alex Siebert has put together a very nice and concise how-to for faculty, and that can be found using the other link below as well. Should you have any questions or issues with SONIS, you can contact Alex either by phone at 513-562-8749 or by email at asiebert@artacademy.edu

SONIS Manual

Registrar's Guide

Office365

Office365 is a subscription service offered by Microsoft that encompasses email, cloud storage, and the office suite, all of which can be accessed either through a web browser or by software installed locally on a computer or mobile device. The AAC supplies all students, faculty, and staff Office365 licenses at no cost. To access Office365, you can simply navigate to office.com using any web browser of your choosing on any device that supports an internet connection. You may also find Microsoft's Office365 help videos useful for either training or reference. Those can be found at the link above the video.

Microsoft Office365 Training


Group Emailing

If you'd prefer to use email as your main means of teaching remotely, there is a convenient way to email your entire class right from Outlook. The video below describes the process in more detail. Also of note, this method of emailing can be performed either from the web browser version of Outlook, or from the standalone Outlook application you can install on your own computer; the steps are identical.

Microsoft Outlook Training


Forms

Forms is one of many services offered through Office365. Forms can be beneficial if you think you'll be doing quizzes or tests that rely on multiple choice or short/long written answers. Instead of creating a Word document or PDF with all of your questions and sending that out, you can simply make an online form instead and receive submissions from students that way. Even if you don't want to send them a direct link to a form, you can create a form that can be used in other ways, such as the template for an assignment in the Teams application (more information about that process can be found in the "Teams" section). All AAC users can create and share forms as part of your Office365 license.

Microsoft Forms Training


OneNote

OneNote can be seen as an online class notebook, one that contains a "shared" space, and a "private" space for notes and documents. The shared spaces take the form of collaborative and distributive in that students can either collaborate on one document or whiteboard, or they can simply collect handouts or other pertinent documents on their own via a "read-only" library. Private spaces give students their own personal notebook to work within, that only they and their instructors have access to. Instructors can also add material to a student's personal notebook if more precise, granular needs are required. There are very few limits as to what type of digital material you can add to a notebook, including audio recordings, links to online videos, etc.

Microsoft OneNote Training



OneDrive

OneDrive is the cloud storage service of Office365. All AAC users have 5TB (terabytes) of online storage, which is an ample amount of storage that typically exceeds the storage capacity of most laptops or desktops. You may store any type of (legal) files you like in your OneDrive storage, and only you have access to those files unless you share them out using the various supported sharing methods. Please bear in mind, OneDrive synchronizes your storage amongst all your devices, so if you delete something on one device, it will delete it from all devices. If you accidentally delete something and need to restore it, you'll need to access the web version of OneDrive to access the "Recycling Bin". More information can be found in the link below.

OneDrive Training Videos

Teams

Teams is a communication and collaboration service that can enable you to remotely communicate with either one or several people at one time. It also integrates with other various services of Office365, such as cloud storage and office, as well as forms and Outlook calendars. There are also 3rd-party software manufacturers that have create integrations that work with Teams, so you can often times link those services to a Team so a user doesn't need to leave the application to perform certain actions. Teams can be seen as a successor to Skype/Lync, as well as other legacy chat platforms such as AOL Instant Messenger and Microsoft Messenger. Teams also allows users to call each other with voice and video capabilities, so there is less need of maintaining a list of cellphone numbers. So long as you are using Teams on a device that has either a microphone (for audio calling) or a camera (for video calling), you'll be able to communicate remotely with others using those methods. Every class at the Art Academy has a Team, and each team can be divided up into what are referred to as "Channels". However, you can organize your Team however you see fit. Instructors are considered the "Owners" of their respective Team, and can remove or add students or components as they see fit. These may be best fit for many of you with regard to working with student remotely.

Microsoft has a nice page for instructor-led teaching using Teams that can be found at the link below.

Microsoft Teams Instructor-led Training

Otherwise, I've created some how-to videos as well which can be found following the link below.

Teams Training Videos