MediaServices/How-To/How to Format Your Files

From Help

How To Format Your Files

Size and Dimensions

  • Open the file in Photoshop, click on "Image" in the top menu bar and select "Image Size..."
  • A new window will open showing the height and width of the image
  • Next to those dimensions will be the type of measurement being used, typically this is set to either pixels or inches
  • If the dimensions are in pixels, change it to inches
  • Ensure those dimensions are correct for how large you want the file printed
  • In addition, ensure the "Resolution" is set to at least 200 (but no more than 300) for the best quality print

Color Profile

  • For the most accurate color reproduction, it is important to set what is called a color profile in your image(s)
  • Color profiles enable the printer to match what you see on your screen as close as possible
  • For Photoshop, you'll want to use the "sRGB IEC61966-2.1" profile
    • For new images, you can select the profile from the New Document screen
    • For existing images, or to simply check, click on "Edit > Assign Profile..." and then view or choose from the list
  • For Illustrator, you'll want to use the "sRGB IEC61966-2.1" profile as well
    • For new images, in the new document screen, select "RGB Color" for the Color Mode, and it should default to the correct one
    • For existing images, or to simply check, click on "Edit > Assign Profile..." and then view or choose from the list
  • To learn more about color profiles and how they work check out these videos

File Formats

  • The printing software the school uses is very particular to what types of files it can print
  • Currently the only supported formats are JPG (JPEG), TIFF, and PDF
  • You should only submit flattened, or layer-less, versions of these files as well (jpg's are automatically flat)
  • To flatten a file, open it in Photoshop and go to "File" and choose "Save As..."
  • Choose the file type you want to save the image as, but also uncheck the "Layers" box
  • Name and save it to create a flattened file
  • Flat files ensure all elements in your file, such as special fonts, will be included in the print

File Naming

  • It is imperative you include your name in the file before submitting it to Media Services
  • Large format prints are manually charged to your Papercut account, and we won't print a file if we can't charge an account
    • For instance, if you submit a file called "Image001.pdf", we can't determine who submitted that file, and it won't be printed
    • However, if you submit a file called "Barnaby Jones Project 1.pdf", we know who to charge and will print that as soon as possible
  • If you have multiple prints, you can save time by simply putting all of them in one folder with your name, instead of naming each one, and then submitting that